Can I merge invoice exports from multiple vendors into one AP reconciliation sheet?

Yes. Upload one file per vendor or source system and all invoice rows will be combined into a single worksheet with every column from every file aligned. Rows from files that lacked a given column receive an empty cell.

Will invoice numbers and amounts be preserved accurately in the merged output?

Yes. All cell values are carried as-is from source files — numeric amounts, text invoice numbers, and date fields are not modified or reformatted by the merge process.

Does the tool handle files from different ERP or procurement systems with different schemas?

Yes. Column-union logic means every column name found across all input files appears in the output regardless of schema differences. The tool does not attempt to map equivalent columns with different names — that normalization step would follow the merge.

Can I use the merged file for a three-way match between POs, invoices, and receipts?

Yes. Merge all three export files and the output will contain all rows from all sources. You can then use VLOOKUP or filtering on a shared key like PO number or invoice ID to perform the three-way match.

Is the merged output suitable for import into an AP or ERP system?

The merged file is a clean flat .xlsx with raw values — no formulas or formatting. Whether it meets your AP system's import format requirements depends on that system's schema. You may need to reorder or rename columns after merging to match the import template.

Merge Vendor Invoice Excel Exports Into One AP Reconciliation Sheet

Accounts payable teams receiving invoice exports from multiple vendors, procurement platforms, or ERP systems face the same pre-reconciliation bottleneck every cycle: separate Excel files with different column structures that must be combined before any matching, approval, or payment run can begin. Deliteful's Excel Merge tool eliminates that manual assembly step.

Create free account

AP reconciliation workflows typically draw from at least three sources: a vendor-submitted invoice log, a purchase order export from the procurement system, and a payment register from the ERP. Each file has its own schema — invoice numbers may be in a column called 'Inv #' in one file and 'Invoice Number' in another. Manually aligning these before each payment run is a time-consuming, error-prone step that delays close and creates audit risk when rows are misaligned.

Deliteful reads the first worksheet from each uploaded file and outputs a single merged sheet with every row and every column via union logic. Column names are preserved exactly as they appear in source files — no silent renaming or normalization. The output is a flat, formula-free .xlsx with all invoice line items from all sources in one place, ready for three-way match, approval routing, or import into your AP platform.

How it works

1
Create a free account
Sign up with Google — no credit card, about 3 clicks.
2
Export invoice data from each source system
Download vendor invoice logs, PO exports, and payment registers as .xlsx or .xls files.
3
Upload and merge
Batch-upload all files; Deliteful combines first worksheets with full column alignment in one operation.
4
Download and reconcile
Use the merged file for three-way match, payment run preparation, or AP audit review.

Frequently asked questions

Can I merge invoice exports from multiple vendors into one AP reconciliation sheet?: Yes. Upload one file per vendor or source system and all invoice rows will be combined into a single worksheet with every column from every file aligned. Rows from files that lacked a given column receive an empty cell.
Will invoice numbers and amounts be preserved accurately in the merged output?: Yes. All cell values are carried as-is from source files — numeric amounts, text invoice numbers, and date fields are not modified or reformatted by the merge process.
Does the tool handle files from different ERP or procurement systems with different schemas?: Yes. Column-union logic means every column name found across all input files appears in the output regardless of schema differences. The tool does not attempt to map equivalent columns with different names — that normalization step would follow the merge.
Can I use the merged file for a three-way match between POs, invoices, and receipts?: Yes. Merge all three export files and the output will contain all rows from all sources. You can then use VLOOKUP or filtering on a shared key like PO number or invoice ID to perform the three-way match.
Is the merged output suitable for import into an AP or ERP system?: The merged file is a clean flat .xlsx with raw values — no formulas or formatting. Whether it meets your AP system's import format requirements depends on that system's schema. You may need to reorder or rename columns after merging to match the import template.

Create your free Deliteful account with Google and merge your vendor invoice Excel exports into one AP reconciliation sheet before your next payment run.