Can this tool handle mixed file types — PDFs, Word documents, and spreadsheets — in one batch?

Yes. Deliteful accepts all common document formats in a single batch. Each file retains its original extension after renaming, which is important for DMS systems that route files by extension.

Does the tool preserve any of the original filename, or does it completely replace it?

The tool replaces the base filename entirely with your chosen prefix, counter, and suffix. The file extension is always preserved. If you need to retain original filename information, consider adding it as part of your suffix before processing.

Is there an audit trail or log of what files were renamed to what?

The tool does not generate a rename log, but because originals are never modified, you always have the source files. For formal archiving workflows requiring a rename manifest, document your naming convention and counter range before each batch.

What is the maximum batch size?

Up to 50 files per batch, with a 2GB total size limit per batch. For large archiving projects, process in sequential batches using the starting counter to maintain a continuous numbering sequence.

Standardize File Names Across Document Archives with Batch Renaming

Document archiving projects frequently inherit decades of inconsistent file naming — scanned PDFs named by scanner operators, spreadsheets named by whoever created them, and documents exported from legacy systems with machine-generated identifiers. Deliteful's Batch Rename Files tool applies a standardized prefix, suffix, and sequential ID to an entire folder of files at once, transforming a chaotic archive into a consistently named collection.

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Inconsistent naming is one of the most common barriers to effective records retrieval. When a regulatory audit or legal hold requires locating all documents of a specific type from a specific period, an archive with arbitrary naming forces manual review of every file. Organizations investing in document management systems (DMS) or enterprise content management (ECM) platforms often discover that the biggest pre-migration task is not the upload — it is normalizing filenames so records can be systematically categorized and retrieved.

Deliteful processes up to 50 files per batch with no software installation required. A typical archiving workflow uses a prefix that encodes the record type and department — like HR_Contract_ or Finance_Invoice_2023_ — combined with a sequential counter that creates a unique, sortable identifier for every document. Because Deliteful creates renamed copies without modifying originals, the tool is safe to use in the middle of an active archiving project.

How it works

1
Define your naming convention before uploading
Decide on a prefix structure that encodes record type, department, and date — consistency at this step determines archive quality.
2
Group files by category for each batch
Process one document category at a time so that sequential numbers are meaningful within a category rather than mixed across types.
3
Set the starting counter to continue existing sequences
If you have already archived records 1–200, set the starting counter to 201 to continue the sequence without gaps.
4
Download renamed copies for DMS ingestion
Renamed files are ready for upload to your document management system; originals remain available as the source of record.

Frequently asked questions

Can this tool handle mixed file types — PDFs, Word documents, and spreadsheets — in one batch?: Yes. Deliteful accepts all common document formats in a single batch. Each file retains its original extension after renaming, which is important for DMS systems that route files by extension.
Does the tool preserve any of the original filename, or does it completely replace it?: The tool replaces the base filename entirely with your chosen prefix, counter, and suffix. The file extension is always preserved. If you need to retain original filename information, consider adding it as part of your suffix before processing.
Is there an audit trail or log of what files were renamed to what?: The tool does not generate a rename log, but because originals are never modified, you always have the source files. For formal archiving workflows requiring a rename manifest, document your naming convention and counter range before each batch.
What is the maximum batch size?: Up to 50 files per batch, with a 2GB total size limit per batch. For large archiving projects, process in sequential batches using the starting counter to maintain a continuous numbering sequence.